Urgent Topic in phase 2

Clearance and Reporting
1

We would like to inform you that we are using a single cloud-based accounting system integrated with the ZATCA platform in a Production environment, in accordance with the approved technical requirements.

Our integration setup is as follows:

  • A single VAT number

  • Multiple commercial registrations (branches)

  • One accounting system

  • One electronic invoicing device (EGS)

  • One electronic signature certificate (CSID)

For each issued invoice:

  • The branch’s commercial registration is specified within the supplier information (AccountingSupplierParty)

  • The branch address is fully included

  • The invoice is signed using the same certificate

  • A continuous ICV sequence is maintained

We would also like to note that all invoices:

  • Are accepted in the Production environment

  • Have no Rejects or Warnings

  • Are technically compliant with the electronic invoicing specifications

We have received guidance requesting that we “add the remaining commercial registrations.” Accordingly, we kindly request clarification on whether:

  • There is a regulatory requirement to create a separate EGS device and an independent certificate for each commercial registration, despite having a single VAT number

  • Or whether the current model (a single EGS linked to a single VAT number, with the commercial registration specified within the invoice) is considered acceptable as long as there are no technical violations

Additionally, if such a requirement exists, we would appreciate being provided with the relevant regulatory reference or official circular clarifying this matter, in order to ensure full compliance with the requirements.

نفيدكم بأننا نستخدم نظام محاسبي سحابي واحد مرتبط بمنصة ZATCA في بيئة Production، وذلك وفق المتطلبات الفنية المعتمدة.

حالة الربط لدينا كالتالي:

  • رقم ضريبي واحد (VAT)

  • أكثر من سجل تجاري (فروع)

  • نظام محاسبي واحد

  • جهاز فوترة واحد (EGS)

  • شهادة توقيع إلكتروني واحدة (CSID)

يتم في كل فاتورة:

  • تحديد السجل التجاري الخاص بالفرع داخل بيانات المورّد (AccountingSupplierParty)

  • تضمين عنوان الفرع بشكل كامل

  • توقيع الفاتورة باستخدام نفس الشهادة

  • الحفاظ على تسلسل ICV متصل

نفيدكم علمًا بأن جميع الفواتير:

  • يتم قبولها في بيئة Production

  • لا يوجد عليها أي Reject أو Warning

  • مطابقة فنيًا لمواصفات الفوترة الإلكترونية

وردنا توجيه بضرورة “إضافة باقي السجلات التجارية”، وبناءً عليه نأمل التكرم بتوضيح ما إذا كان:

  • هناك إلزام تنظيمي بإنشاء جهاز فوترة (EGS) وشهادة مستقلة لكل سجل تجاري، رغم وحدة الرقم الضريبي

  • أو أن النموذج الحالي (EGS واحد مرتبط برقم ضريبي واحد مع تحديد السجل التجاري داخل الفاتورة) يُعد مقبولًا طالما لا توجد مخالفات تقنية

كما نأمل، في حال وجود إلزام، تزويدنا بالمرجع التنظيمي أو التعميم المعتمد الذي يوضح ذلك، وذلك لضمان الالتزام الكامل بالمتطلبات.

2

in english
We would like to inform you that we are using a single cloud-based accounting system integrated with the ZATCA platform in a Production environment, in accordance with the approved technical requirements.

Our integration setup is as follows:

  • A single VAT number

  • Multiple commercial registrations (branches)

  • One accounting system

  • One electronic invoicing device (EGS)

  • One electronic signature certificate (CSID)

For each issued invoice:

  • The branch’s commercial registration is specified within the supplier information (AccountingSupplierParty)

  • The branch address is fully included

  • The invoice is signed using the same certificate

  • A continuous ICV sequence is maintained

We would also like to note that all invoices:

  • Are accepted in the Production environment

  • Have no Rejects or Warnings

  • Are technically compliant with the electronic invoicing specifications

We have received guidance requesting that we “add the remaining commercial registrations.” Accordingly, we kindly request clarification on whether:

  • There is a regulatory requirement to create a separate EGS device and an independent certificate for each commercial registration, despite having a single VAT number

  • Or whether the current model (a single EGS linked to a single VAT number, with the commercial registration specified within the invoice) is considered acceptable as long as there are no technical violations

Additionally, if such a requirement exists, we would appreciate being provided with the relevant regulatory reference or official circular clarifying this matter, in order to ensure full compliance with the requirements.