Clarification on Changing Seller Logo Displayed on E-Invoices

Clearance and Reporting
1

Dear ZATCA Support Team,

We would like to seek clarification regarding a design-related update in our e-invoicing solution. Specifically, we plan to change the seller logo that is displayed on our electronic invoices (PDF/A3 human-readable format).

Kindly confirm whether updating the seller logo — without modifying any invoice content or XML data structure — could cause any:

  1. Rejection of invoices during clearance or reporting; or

  2. Any potential non-compliance with ZATCA’s Phase 2 e-invoicing requirements.

Please advise if there are any additional guidelines or restrictions related to changing branding elements (such as logos or headers) in the invoice presentation layer.

Thank you for your assistance.

2

The e-invoicing decision provides the option of sharing XML or PDF/A-3 (with embedded XML) files. If the buyer is able to process embedded XML files and has agreed to receive the file in the new format, sending a file in the new format is considered valid compliance.

For invoices that have already been shared with the buyer, it is best not to change the format.

I am not part of the ZATCA team, so I will follow this scenario if I do not receive any instructions from the ZATCA team.

3

I am not changing the format, only the logo on the PDF. Is it allowed ?

4

Yes we can change but the Details generated in the XML should match with the PDF